Southeast Colorado Program Assistant – Part time

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The Colorado Pet Pantry started with one bi-monthly pet food bank at a “human” food bank partner in 2013, in the effort to keep pets fed in their own loving homes. We found the interest and needs were significant, so we quickly ramped up to four monthly pet food banks in 2014. In 2018, The Colorado Pet Pantry became its own 501(c)(3) nonprofit organization, with the goal of ensuring that all families in a neighborhood have the resources to consistently feed their pets, keeping them out of shelters. The needs grew exponentially in the pandemic in 2020. Many partners have joined the Colorado Pet Pantry in the effort to keep pets in their loving homes, including human food banks and resources, pet food stores and suppliers, animal shelters, spay and neuter services, foundations and corporate supporters. Now, in 2022, Colorado Pet Pantry is the largest organization of its kind in the US, distributing pet food at 105 monthly pet food banks in 29 Colorado counties and assisting more than 100 animal rescues with food and supplies throughout the whole state of Colorado. We are constantly adding new locations and partners. We help pets stay with their families – keeping them out of the shelter. The Colorado Pet Pantry currently has 11 staff members, more than 750 volunteers, and is building out and updating organizational systems to provide comprehensive support for its programs, staff, volunteers and partners.

About the Position

The Colorado Pet Pantry (CPP) seeks a Southeast Colorado Program Assistant for a non exempt part-time position that supports CPP’s mission and vision. This individual will work approximately 30 hours per month, depending on activities scheduled each week (third and last week of month are the busiest), with additional hours potentially available based on the candidate’s availability and skillset. This position offers a professional opportunity to serve the Southeast Colorado community while enjoying a flexible and fun work environment. The Southeast Colorado Program area covers Pueblo, Trinidad, Cañon City, Lamar, Alamosa, Ordway, and Colorado Springs. The Southeast Colorado Program Assistant will support the Southeast Colorado Program Manager in serving the full area, with focus on managing and running the area’s pet food bank locations in Alamosa, Trinidad and Lamar. The Program Assistant will assist with creating and honoring partnerships in the area, organizing and celebrating volunteers, overseeing the transport of pet food and supplies, assisting with community outreach, and clearly communicating with compassion with all parties. In collaboration with other CPP regional program coordinators, each covering different parts of the state, this role will report to the Executive Director. This role will supervise volunteers.

Essential Functions of the Job

  • Pet Food Bank Management: The Southeast Colorado Program Assistant, with support from the Southeast Colorado Program Manager, will manage the pet food banks in the area, both open-to-the-public Pet Food Banks and Mini Pet Food Banks. They will expand the programs strategically and with full communication with the Executive Director or other leadership role. The Assistant will also assist with emergency pet food requests when needed, which often entails ensuring that emergency partners in the area are stocked with pet food. Repetitive lifting and physical labor is a requirement of this position.
  • Inventory Management: Organize and keep track of inventory in stock, and coordinate transport of pet food and supplies when needed.
  • Pet Food & Supplies Transport: The Southeast Colorado Program Assistant, with support from the Southeast Colorado Program Manager, is responsible for organizing the transport of food and supplies to these areas. A shared cargo van based in Pueblo is available for business use. If a personal vehicle is used, wear and tear is covered. Additional duties include getting pet food and supplies to organizations as requested/needed. Clean driving record is required.
  • Partnership Management: Build and maintain mutually beneficial and positive relationships with partners, including human food banks, donation collection locations, animal shelters and rescues, veterinarians, resources for people who are low income and/or in need. The Program Assistant, with support from the Southeast Colorado Program Manager, will be responsible for the completion and follow-up on MOUs with all partners (Memorandums of Understanding).
  • Volunteer Recruitment and Management: The Southeast Colorado Program Assistant ensures that sufficient volunteers are assigned to each event, that pet food and supplies are stocked up for each event, and responds to any issues at these locations.
  • Donation Management: The Southeast Colorado Program Assistant, with support from the Southeast Colorado Program Manager, works with area partners, groups, and individuals to create pet food and supply drives. The Program Assistant will arrange donation pickups within their area, utilizing volunteers whenever possible.
  • Community Outreach: The Southeast Colorado Program Assistant, with support from the Southeast Colorado Program Manager, will set up, maintain, and execute a calendar of outreach events to get the word out about Colorado Pet Pantry to potential clients, donors, volunteers, and partners. These events may include festivals, farmers’ markets, partner events at stores and veterinarians, pet vaccine and spay/neuter clinics, breweries, etc.
  • Communications: This role needs to communicate effectively and frequently with the team in Southeast Colorado, the warehouse staff in Englewood, and the management team. Social media, email, phone and text are all utilized, and use of all technologies is required.
  • Other: Performs other duties as assigned within the scope of the position

Qualifications

  • Located near Trinidad (preferred) or Alamosa
  • Clean driving record
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy
  • Excellent time management, dependable and punctual
  • Ability to take initiative and work independently as well as collaboratively            
  • Experience in partnership management or vendor management
  • Experience in customer service or volunteer management
  • Interest in the organization’s mission and tangibly supporting our communities
  • Strong diplomacy skills especially related to people (clients, volunteers, partners, donors, employees and other stakeholders)
  • Able to professionally represent the organization throughout CPP’s Southeast Colorado communities
  • Proficiency with computers and internet applications, Google Docs, Zoom, email, and social media  
  • Established relationships in the Southeast Colorado area nonprofit and business communities (preferred)

Preferred Education

  • High School graduate or equivalent. Bachelors preferred.

Additional Details

  • Colorado Pet Pantry recognizes that the team members we hire come from all walks of life. We believe that people from underrepresented backgrounds not only help us to be stronger, but also allow our team to connect, belong, and grow. If you share our values and our desire to build meaningful, diverse, and lasting relationships, we highly encourage you to apply.
  • If you don’t meet 100% of the criteria above but are interested in the role, please apply. No one checks every box and we are open to talented individuals with related transferable experience.

Work Environment

  • Hybrid onsite (Trinidad, Alamosa, Lamar, Pueblo, Englewood) and remote work environment
  • Workforce and volunteer base passionate about pets and advocacy  
  • Team environment
  • Professional, yet fun atmosphere

Physical Demands

  • This individual will work approximately 30 hours per month, depending on activities scheduled each week (third and last week of month are the busiest), with additional hours potentially available based on the candidate’s availability and skillset.
  • Ability to repetitively stand, bend and lift packages, up to 40 lbs.
  • Ability to travel regularly to food banks in the region
  • Ability to attend to fundraising and outreach events (occasional evenings and weekends)

Pay & Benefits

  • $18/hour based on experience and qualifications
  • Sick, Vacation, five paid holidays
  • Flexible work schedule
  • Mileage reimbursement
  • 6 week paternity leave at 50% average pay
  • No health/medical benefits at this time
  • In accordance with the Colorado Equal Pay for Equal Work Act, the approximate base compensation is listed above. The actual offer, reflecting the total compensation package and benefits, will be determined by a number of factors including the applicant’s experience, knowledge, skills, and abilities, as well as internal equity among our team. 

This Colorado Pet Pantry job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. All employees report to and perform other related duties as assigned by the supervisor.

At the Colorado Pet Pantry, we celebrate and welcome diversity within our workforce. We strive to hire from all backgrounds, experiences, and perspectives because we know we are a stronger advocate for others when all voices are represented.

The Colorado Pet Pantry is an equal opportunity employer and welcomes qualified applicants without regard to age, race, sex, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law.

How to Apply

Summary

All job requirements in the job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities and requirements of the position. Employees may be required to perform other job-related assignments as requested.

START DATE:
As soon as possible.